Factors that Influence
- Strong communication.
- Clear expectations and definition of roles.
- Employee involvement
Dept / Team Meetings are Efficient & Effective
Dept / Team Meetings are Efficient & Effective
Background Information
This theme measures employees’ perceptions on the effectiveness of team meetings.
It captures responses that indicate whether they consider meetings are useful and/or if there are too many meetings.
Why is this Important?
Employees have assigned tasks along with expectations to complete them to meet targeted deadlines.
When meetings they attend run long or do not provide useful information, it puts unnecessary pressure on them to make up for the lost time to complete their work.
When employees are required to attend unproductive meetings, it can add undue stress and generate negative feelings and may lead to a general decline in satisfaction and engagement levels.
Effective meetings ensure that everyone’s expectations are aligned, and that useful information is shared.
Managers need to find the right balance when scheduling meetings – have sufficient meetings to ensure relevant parties are involved and invite those who need to be present.
A cautionary note to consider – excluding key individuals from meetings that impact their work can negatively affect engagement.
Recommended Action Items
Consider implementing the following action items as part of your personalized strategy to improve the level of employee engagement within your team.
Set Agendas
Effective agenda sets clear expectations for what needs to occur before and during a meeting. It helps team members prepare, allocates time wisely, quickly gets everyone on the same topic, and identifies when the discussion is complete.
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Use Meetings to Set Expectations
Meetings scheduled on a regular basis ensure that employees are informed about important matters. Communicate agenda items in advance so participants have sufficient time to prepare in advance. Meetings can be both brief and informative. Feedback and discussion help foster accountability and improve alignment.
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Use a Meeting Facilitator
A meeting facilitator helps lead discussions towards productive topics and themes. By receiving relevant information and topics before the scheduled meeting, a facilitator can ensure that all important information is properly discussed and shared with the team. The facilitator does not need to facilitate the entire meeting, but simply keep it on track.
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Follow-up with an Action Plan
Summarize the key meeting take-aways and followup the meeting with an action plan on next steps towards achieving specific business objectives. Ideally, this will include a description of the task, the responsible party, when the task will be completed, and how the task will be carried out.
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